Planning and initial timeline

Pre-initiative planning

  • Started with a series of faculty meetings to gauge faculty buy-in
  • Then met with a parent group to discuss feasibility & costs
  • Interviewed tech directors and principals from 10 schools already doing 1-1 initiatives
  • Used that information to develop procedures for distribution and support, as well as create forms for the laptop checkout.
  • Began testing  a set of laptops with 6 students for a semester and asked them for critical evaluation
  • Negotiated with vendors for best laptop options and pricing

Developing an implementation timeline

With everything in place among the major constituents it was crucial develop a detailed timeline for purchasing and distributing. Our timeline looked like this:

  • January-February: tested 6 different laptops for speed, functionality and durability. Invited both teachers and students to evaluate the units. Paid specific attention to hardware: battery life, display quality, keyboard and touchpad feel, etc…
  • March: selected unit to purchase and negotiated pricing among multiple vendors. Initiated classroom work to upgrade outlets. Purchased new desks for rooms where existing desks would not hold laptops.
  • April: received & unboxed laptops.
  • May-June: etched all units with an identifying “tag” number and packaged them with a numbered bag and adapter.
  • June-July: prepared check-out sheet for each student listing the computer, bag and adapter they were getting. Created sign-up schedule for freshman orientation, and scheduled laptop pickup days for all other students. Distributed laptop agreement and acceptable use policy to all students via registration packets.
  • August: held orientation nights and distributed laptops to freshman. Distributed laptops to other students via prescribed dates and times.